Fraser Rec District rectifies Flores termination procedures
April 24, 2008
The Fraser Valley Metropolitan Recreation District Board of Directors voted unanimously Wednesday to terminate the employment of former Executive Director Cyndy Flores.The board had previously voted Jan. 22 to seek her resignation, and she resigned about a month later when asked.However, the validity of the January vote was in question, so the board agreed to conduct the vote again in another public meeting.Board President Jim Fox made the motion Wednesday to request Flores resignation formally as executive director or she would be terminated.The board took the action to resolve an open meetings question the Sky-Hi Daily News had raised about when the board of directors had forced her resignation, he said.The board will now seek a new office manager, Fox said.Since finding out about Flores forced resignation, the Sky-Hi Daily News has been working with attorney Christopher Beall of Levine Sullivan Koch & Shulz L.L.P. through the Colorado Press Association to determine when the decision took place, who participated in the vote and whether it was conducted properly under state law.The district responded via attorney Owen L. Oliver of Oliver and Carney P.C. on March 19.In a letter to the newspaper, Oliver states that the board arrived at its decision outside executive session after its regular monthly board meeting on Jan. 22.Flores was informed of the boards decision Feb. 27.Flores had been at the regular board meeting on Jan. 22 taking minutes prior to the executive session.A copy of the approved minutes from the Jan. 22 meeting obtained by the Sky-Hi Daily News does not include any record of a decision regarding Flores resignation.After coming out of executive session and reconvening the public meeting, the board discussed her situation further, Olivers letter stated, and made the decision to ask for her resignation. That action is not reflected in the minutes (a copy of which is attached), and obviously that needs to be corrected.The confusion, Oliver explained, occurred because Flores typically took minutes and the board action that took place after she left the meeting did not find its way into the current draft minutes. Revised minutes will be prepared and submitted to the board of directors for adoption at their next meeting.Flores has said she was neither informed nor aware of the boards direction concerning her employment until more than a month after it had been decided in January.During the intervening month, Flores continued to conduct district business, including the sale of bonds for the Community Enhancement Project on Feb. 7.But as part of the districts process, according to Fox, the board relayed to Flores her employment performance evaluations in February, scheduled evaluations that resulted in asking for the executive directors resignation on Feb. 27.The Jan. 22 decision was also unanimous, Fox said then, and the conduct of board members was above board.